The intranet is a concept with a high degree of recognition in the workplace, as it is the tool that keeps the employees of an organization in constant communication.

Thanks to the intranet , organizations manage to improve internal communication and collaboration of workers when sharing general information, documents and important data, because these are shared through folders accessible from any device or computer in the company.

In this blog you will be able to find the objectives, advantages and benefits of having an intranet in your company , a digital tool that will allow you to have better communication with your employees, and that will also contribute positively to corporate processes with optimal results.

What is an intranet ?

An intranet is a private network system that allows resources to be shared among the members of an organization. In general, companies use the intranet so that employees from different departments can access the necessary information for the development of their activities or requirements.

The shared information can vary depending on the company, networks for sharing documents and management databases are very common, there are many corporate applications that can be considered within this definition.

An intranet is a business automation tool that provides a variety of out-of-the-box features that solve most of the problems an organization faces. With all its features, you will not only improve business processes, but also increase employee engagement .

In the same way, the intranet , through the digital resources that make it up, provides ease of use, allowing users at different levels to interact with content, applications, business processes and other people within the organization, depending on their preferences. and business rules. In other words, the intranet is a private application for authorized users only.

With an intranet , companies obtain greater efficiency and cost savings for their processes, an experience that will promote an appropriate organizational culture for the execution of requirements or activities by employees. It is important to mention that, for the results in the implementation of an intranet to be positive, it is necessary that its development within the organization is carried out based on specific objectives according to the needs of each company.

Objectives  of an intranet

The main purpose of the intranet is to distribute information throughout the company, but it is also necessary to communicate initiatives, manage policies and documents, create and store online forms, standardize training, and improve company culture. Here we present other objectives for the development of your intranet to be successful.

•  Distribution of information throughout the company:

Internal communications contribute to continuous improvement in employee participation in work processes, your intranet software acts as a way to standardize company communications from a central location through the use of key tools such as news, blog, news, calendar and events.

 

• Communicate company goals and initiatives:

You must keep your employees informed of content, projects and activities that are ahead, this will allow collaborative work with the purpose of the same objective, thus generating increased productivity .

 

• Paperless Policies:

Thanks to the digital transformation, companies have moved into a new era where everything that was on paper is now kept online, allowing greater access to information, avoiding time-consuming procedures for those involved.

• Finding and distributing information:

Simply upload information to your intranet software for a comprehensive, centralized knowledge base, with intuitive search making information easier to find.

 

• Creation and submission of online forms:

Automate business processes and eliminate redundant, manual business tasks using online forms in your intranet software. With your intranet you can create a form that suits your business needs faster and more effectively.

• Improve company culture:

Through the intranet, the organizational climate can be reinforced with the implementation of forums, calendar of activities, photo album, special dates and much more.

Why have an intranet in your organization ?

A corporate intranet , generally used to control, store and distribute the internal information flow of companies, is a tool for the exclusive use of employees who have access to various databases, news, important documents and restricted files for the public in general.

Likewise, the intranet is a private network system that allows resources to be shared among the members of an organization , that is, the data shared there is unique access, in other words, only employees can view the information that is shared. provides on the platform.

Having an intranet in your company, entity or educational institution will be an added value for your employees, better internal communication will be maintained, and additionally, internal procedures will be faster. 

The Intranet brings unprecedented value to the distribution of information, the automation of work groups and access to corporate information. In the same way, the intranet , being a system created to contribute to the internal processes of a company, allows solutions to be generated that create spaces, modules or applications tailored to the departments of the companies, some of the applications are for the department selection of personnel or human resources, the financial department and the Marketing department.

What are the benefits of having an Intranet ?

Among the benefits of having an intranet in your organization is allowing employees access to information for common use, they can manage different requests such as vacations, payroll download, among other important documents; Likewise, communication between collaborators will be faster and more effective; a digital strategy designed for the comprehensive development of the organizational climate, a process that will improve productivity.

In the same way, improving internal communication within an organization will increase teamwork and promote corporate culture, in effect creating positive change for the entire organization .

There are several aspects that contribute positively to business processes, for example, the ease of sharing files, using email and other means of communication, and obtaining a better printing service, in fact, companies having Internet connection , expand their possibilities, since they can be in contact with other remote locations of the company in the rest of the country or the world. These are 6 advantages of having a corporate intranet:

1. Time and cost savings: they reduce the time spent searching for the information they need
2. Assertive communication: the information is centralized, there is easy access to the documents or requirements that the collaborators need.
3. Greater security: prevents unauthorized employees from accessing information from other departments.
4. Increase collaboration between employees: joint work through forums or corporate social networks.
5. Knowledge management: Creating a wiki or forums can help employees spread their knowledge so everyone can learn.

Also Read: best intranet software

Conclusions

In short, having an intranet facilitates communication between employees, keeping them updated and allowing them greater access to important and necessary information for them.

This tool will be an ally for your organization , a collaboration system among its participants, and an important growth of the digital community.

A corporate intranet helps companies and organizations to improve many of their internal processes at a lower cost and with greater efficiency, it allows employees access to commonly used information; a digital strategy designed for the comprehensive development of the organizational climate, a process that will improve productivity.